INDUSTRY
Recruitment SaaS
TEAM
4 Members
PROJECT STATE
Ongoing
COUNTRY
India
About Project
OptyMatch is an AI recruiting platform and ATS that replaces passive resume storage with active screening. Appening designed and built the full product: a recruiter dashboard, semantic candidate matching, and automated voice/video interviews — spanning 13 modules from talent pool and pipeline tracking to B2B client management and a built-in scheduling calendar.
Talent acquisition teams were drowning in unstructured data. Every resume, portfolio, and interview transcript had to be opened, read, and judged by a human — and a single open role could mean hundreds of those to sift through. Legacy Applicant Tracking Systems made this worse, not better: they stored information but did none of the thinking, so recruiters spent their days on manual screening instead of actual hiring decisions. The cost compounded everywhere.
Time-to-hire stretched out while strong candidates went cold. Sourcing budgets ballooned because existing databases were too unstructured to reuse, forcing teams to pay for the same talent twice. Keyword-based matching surfaced the wrong people — rewarding resumes stuffed with the right terms over candidates who were genuinely the best fit. And the screening calls that could filter all of this were the very bottleneck no one had time for, with recruiters burning hours on early conversations that mostly led nowhere. Scaling the team only multiplied the cost; it never broke the cycle.
In just 10 weeks, OptyMatch went from a visionary concept to a production-ready enterprise platform — now trusted by 100+ companies and rated 4.8 on G2 and 4.7 on Capterra. The outcomes speak to the problem it set out to solve:
- Recruiters Stopped Reading Resumes: Manual screening all but disappeared — teams reclaim 100+ hours a month, and any candidate across a database of 1M+ resumes is surfaced in seconds rather than dug out by hand.
- Time-to-Hire Reduced: Candidates are evaluated and ranked in under a minute, so strong applicants are reached while they're still warm instead of going cold in a queue.
- Hiring Quality Went Up: Candidates are matched on genuine fit rather than keyword overlap.
- Recruiter Capacity Multiplied: Early-stage screening no longer bottlenecks the team, and wasteful first-round calls dropped significantly — letting the same headcount handle far more roles.
Product Features
Appening help you reach business goals by applying Agile methodologies.
Voice & Video AI Screening
The standout feature of OptyMatch is its AI Screening. By leveraging conversational AI, the platform can conduct initial screening interviews with candidates via voice or video.
Agency Engineering Value-Add: Integrated LiveKit for real-time WebRTC communications and Deepgram for instantaneous, highly accurate speech-to-text transcription during live screenings.
AI Candidate Matches
Automatically matches open job requirements with existing talent in the pool. It assigns a precise match score based on contextual understanding of skills, avoiding keyword-stuffing biases.
Agency Engineering Value-Add: Leveraged OpenAI's embeddings to calculate semantic similarity vectors between job descriptions and candidate profiles.
AI Resume Parsing
The Talent Pool aggregates all candidates. Recruiters can view rich candidate profiles where AI automatically extracts key skills, experience, and sentiment analysis from past interactions.
Agency Engineering Value-Add: Implemented complex server-side filtering and full-text search against MongoDB and Redis, allowing recruiters to instantly query thousands of resumes.
Interview Question Bank
A repository of role-specific screening questions. The AI can dynamically generate or select questions from this bank during automated interviews based on candidate responses.
Agency Engineering Value-Add: Built an intelligent retrieval system that categorizes questions by difficulty, role, and domain expertise.
Recruiter ATS Dashboard
The core workspace for recruiters provides a bird's-eye view of all active jobs, candidate pipelines, and scheduled interviews. Real-time metric cards track 'Resumes Parsed', 'Candidates Hired', and 'Open Positions' at a glance.
Agency Engineering Value-Add: Built using React.js with highly optimized data fetching, rendering complex grid data and calendar schedules instantly upon login without layout shift.
Jobs Management
The Jobs module allows teams to create, edit, and publish job listings across multiple channels. It provides granular control over job requirements, custom forms, and visibility settings.
Agency Engineering Value-Add: Engineered with dynamic forms and structured data schema generation to automatically distribute job postings to Google Jobs.
ATS Pipeline Tracking
A visual Kanban-style board that tracks candidates through every stage of the hiring pipeline, from applied to hired or rejected. Drag-and-drop functionality simplifies state management.
Agency Engineering Value-Add:Utilized advanced React drag-and-drop libraries with optimistic UI updates to ensure a frictionless user experience.
Candidate Folders
Enables recruiters to custom organize talent into specific folders or shortlists for future hiring needs. This ensures a warm bench of talent is always accessible.
Agency Engineering Value-Add: Built a flexible tagging and organizational schema within MongoDB to support infinite nested folder structures.
Clients & Contracts (B2B)
For agency recruiters, this module manages external clients, billing rates, and contract terms directly within the ATS, unifying the sales and recruiting workflows.
Agency Engineering Value-Add: Designed secure multi-tenant data partitioning to ensure client data isolation while maintaining a unified admin interface.
Team Collaboration
Manage internal recruiting teams, assign roles, and set access permissions. Allows hiring managers to leave feedback and score candidates collaboratively.
Agency Engineering Value-Add: Implemented a robust Role-Based Access Control (RBAC) middleware across all Node.js API routes.
Integrated Mailbox
A centralized inbox for communicating with candidates. Supports email templates, automated follow-ups, and syncs with Google Workspace or Microsoft 365.
Agency Engineering Value-Add: Integrated bi-directional email syncing using specialized APIs to maintain a complete history of candidate communications.
Scheduling Calendar
Built-in calendar to schedule live interviews, view availability, and send automated invites to candidates and hiring managers.
Agency Engineering Value-Add: Integrated two-way calendar syncing with external providers to prevent double-booking.
Technology Stack
OptyMatch is an enterprise AI application that requires significant real-time processing capabilities for voice, video, and text analytics. The architecture spans a robust NoSQL backend, a reactive frontend, and a suite of specialized AI infrastructure.
Backend
Node.js
MongoDB
Redis
Frontend
React.js
Cloud Infrastructure
Amazon Web Services (AWS)
AI & ML
OpenAI
Deepgram
